§ 2-120. Travel allowances for elected village officials.

(a)

Authorization. When village officials are authorized to travel on official business, the village will pay reasonable amounts for such officials' transportation, meals and lodging if properly authorized. Such authorization must be received from the village board for expenditures. In order to be eligible for reimbursement, such official must have the approval of the village board prior to incurring such expenses.

(b)

Travel by personal vehicle. Whenever village officials use a personal vehicle in the performances of official village duties, the officials shall be reimbursed at the current Internal Revenue Service rate per mile for business use of a vehicle if such use meets the following conditions:

(1)

Such vehicle use was properly authorized as set forth in subsection (a) of this section;

(2)

Such reimbursable uses shall, but are not limited to, include the use of a personal vehicle to attend out-of-town functions, training sessions or meetings when such functions are deemed desirable by the village board;

(3)

When an official is authorized to attend an out-of-town function, they will be reimbursed from their point of departure to the meeting and from the meeting to their home;

(4)

Officials shall submit their claims for mileage and toll reimbursement within ten days after incurring such expense on the expense report form provided by the village; and

(5)

Officials shall be reimbursed for all road, bridge and parking tolls resulting from authorized use of their personal vehicle.

(c)

Travel by common carrier. The village may purchase tickets in advance for all officials traveling by common carrier pursuant to proper authorization. All officials shall travel in economy class whenever possible.

(d)

Meal allowance. Village officials may be reimbursed for an amount up to $50.00 per day for reasonable meal expenses while traveling in collar counties, and for an amount up to $75.00 per day for reasonable meal expenses while traveling in Cook County or in any municipality wherein the population exceeds 500,000. Such expenditures must be verified by expense receipts submitted to the village in accordance with subsection (f) of this section. In the event that meal expenses total greater than $50.00 per day in a collar county, the official shall be responsible for the amount that exceeds $50.00. In the event that meal expenses total greater than $75.00 per day in Cook County or in any municipality wherein the population exceeds 500,000, the official shall be responsible for the amount that exceeds $75.00.

(e)

Lodging. Village officials' lodging expenses will be eligible for reimbursement for traveling on authorized village business. When lodging is required, officials are expected to utilize standard medium priced hotels or motels. However, if a village official is to attend a formal, organized meeting or convention, he may stay at the hotel or motel where the meeting is to be held. In all cases, the village will pay no more than the regular single room rate unless otherwise authorized by the village board.

(f)

Settlement. Within ten days upon return from village authorized travel, the officials will be required to account for his expenses on the expense report form provided by the village. Individual receipts for all expenses must be attached.

(g)

Use of village vehicles. In all circumstances, officials must have prior approval from the village board before using any village owned vehicle for any purpose. From time to time, passengers other than village officials may need to ride in a village owned vehicle. The passenger must abide by all of the same rules as any village official. Seat belts must be worn in accordance with the laws set forth by the state. If such approval is given, village vehicles must be used for the following purposes:

(1)

Authorized attendance at professional and/or work related meetings, classes, seminars and conferences.

(Ord. No. 2015-9, § 3, 10-6-2015; 2016-37, § 3, 10-4-2016)